How to work in project mode? Definition and benefits
There are many aspects to the application of this He Tuber working method. Working in project mode is efficient and easy to manage.
By working in this way, you will obtain a structured project, in clear and results-oriented steps.
What is project mode work?
What are the characteristics of working in project mode and, above all, what are the advantages? Project work involves a structured and planned way of working, divided into clear steps, with the ultimate goal of achieving results. Work on projects is therefore done step by step.
This method offers the opportunity to work towards specific results in small, clear steps. Working in project mode can, for example, be based on the following five aspects of the project:
Financial resources
The organization of the project
The weather
The quality
Information
The basic principles of project work are summarized above. Let's take a closer look and explain each step.
1. Financial resources
In terms of financial resources, it is important that you take stock of the financial resources available to carry out the project. You must ensure that all activities are carried out within the agreed budget.
Additionally, it is important to include in the budget what is promised in kind by the parties involved. Then, based on the project plan, establish a detailed budget based on hours and costs.
This way you can determine if the project is on track or if you need to make adjustments. Remember the financial consequences of deviations from the budget and discuss them with the parties involved.
2. The organization of the project
Regarding the organization of the entire project, it is important to fix all agreements regarding the organization of the project. For example, you need to establish who is involved in the project and how mutual tasks and responsibilities are organized. In these agreements you also record how feedback and mutual exchange of information is organized.
When organizing a project, there is always a project manager. Define the tasks and responsibilities of this role, then communicate them to all parties involved.
3. Developing a project plan
Once the project organization is in order, you can begin to develop a project plan. You describe all the activities in the time required for them and you carry out the project within the framework of this schedule. For each project activity, you can describe in detail who is responsible for carrying out the project, what the start and end dates are and what (sub)tasks and responsibilities are involved.
Consider possible bottlenecks for each activity. Therefore, schedule realistic time to work on projects. Follow the general planning closely and plan for interim evaluations.
If things don't go as planned, figure out in the meantime what needs to be done to achieve the schedule during the project. Finally, it is relevant to provide a period for monitoring the project.
4. Quality of project results
It is important to evaluate the quality of the project results in the meantime. To do this, you can define the quality criteria in advance. This way you can easily evaluate the results and see if the correct quality has been achieved. This makes it easy to make adjustments during an interim evaluation.
Make the parties involved aware of their tasks and responsibilities to achieve the end result. You can make intermediate quality criteria more concrete by using the SMART (Specific, Measurable, Acceptable, Realistic and Time-bound) model, making them easy to measure.
Determine what information flows internal and external to the project are available to successfully work toward the project outcome, and organize the project accordingly. To make things clear, you can draw up a communication diagram and use it to map internal and external information flows. In this diagram you can indicate by whom, how and when information flows take place.
