1. Plan slowly

Planning slowly is the key to stress-free planning, which means not a single detail will be missed. Avoid concentrating it on a single day for best results. You may want to try separating your planning for each aspect of your party on different days; For example, spend one day thinking about your menu, another day planning decorations, and another day choosing your drinks. Keep it simple and allow yourself time to relax in the middle!

2. Perfect your guest list

Whether you're planning a simple dinner party, a grand birthday celebration, or a meticulously detailed wedding, choosing the perfect guest list will help ensure your event runs smoothly. A guest list is vital not only to keep your staff in check and help you plan food and book orders, but also to ensure that the event itself is enjoyable and fun. Be sure to invite a healthy mix of visitors for a laid-back party and to avoid potential personality clashes that could cast a shadow on the day.

3. Send invitations ahead of time

This tip is common sense: don't forget to send your invitations ahead of time so you don't worry about last minute guest attendance. Send invitations at least six weeks in advance; Allow more time, preferably 3-6 months if you are inviting guests from out of town. If you are going to make the effort to host a large party, formal invitations are best so that the event is not forgotten; Think of invitations posted or emailed in a quick Facebook message that will be archived without thinking. Formal invitations will help you put together a strong template and will also give you the opportunity to get creative with your invitations and set the tone for your event, if you like.

4. Stick with the tried and tested

For a stress-free event, don't try to bite off more than you can chew - be creative with your party planning by all means, but don't be so ambitious that you never carry out all your plans. If you are creating your own menu or decorations, make sure most of your plans are ones that you have successfully accomplished before; you don't want to panic and stress in the hours leading up to your event due to an unfamiliar recipe. it is not working as you planned.

5. Match your playlist to your guests

Music can provide an uplifting atmosphere or be an inappropriate mood killer; paying attention to your playlist will ensure an upbeat mood throughout the performance. If it's a celebration, make sure your music reflects that with upbeat tunes from your party hire Melbourne; if it's a fancy dinner, pick out some refined tunes that won't drown out the conversation. Don't forget to tailor your playlist to the demographic of your guests. Include some age-relevant classics of your guests, and your guests may make new friends with their favourite songs.

6. Be prepared for anything

Save yourself stress and horrible surprises by thinking through worst-case scenarios and planning for everything that could go wrong. Consider food, drink, venue, parking lot, trash, equipment, staff, etc. Thinking about the dire possibilities will help you put together an incredible event that will run smoothly.

7. Confirm the hiring of the group well in advance.

If you know you will need to hire tents, cutlery, decorations and / or furniture, make sure you have found your party hire and confirmed your reservation well in advance. This will ensure that you get all the gear you need, and the exact style you want for your party! Making a reservation shortly before your event can mean that you won't be able to access the right equipment for your event and it will be stressful trying to find other providers to help you.

8. Bring help if needed

If your party / event is your first, feel free to ask for help through a professional party or event planner. Parties from chair hire Melbourne are harder to plan than you might think, and a missing detail can make for a messy and unpleasant event, as well as cost you a lot of money. If you are on a tight budget, many party planners offer consultation services where you can simply review your hiring plans and options and point out any potential issues that you may have overlooked. Likewise, if you're planning an extensive food and beverage menu and it's getting out of hand, there are endless companies that can provide you with unique staff, chef, and menus to suit your event. You may find this option a lot less stressful than trying to cover all the catering yourself!